Case: 🇬🇧 Make a schedule

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Create a work plan

11-11-2025 209 views 0

🇬🇧 Make a schedule

As you know, there is an event on December 16.

In groups or teams, you will host the local program.  In your project plan, you also looked at the event as a whole.  The next step is to make a work schedule.

What is a work schedule?
A work schedule is a document that shows what happens when, by whom, and where. It helps you keep an overview and makes sure everyone knows what is expected of them.  You use the schedule on the event day itself, but it also helps with preparation.  It shows possible problems, who is responsible, and which moments need extra attention.

A good work schedule is short, clear, and practical.  It doesn’t have to be perfect, but it should show that your team plans ahead and works together as one.

👉 Click here for the full evening program (pdf).

Use this briefing at every step of your plan.  It helps you see what is already fixed and what still needs to be done.

Why this task is important
A successful event is not only about good ideas, but also about good organization.  By making a work schedule, you learn to plan ahead, work together, and deal with unexpected situations.  You practise planning, communication, and adjustment — skills you need in every job.

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event management

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Assignments for students

What to do
You will work with your team on one shared work schedule for the Friends & Family Event.
Each student adds their own tasks in the shared format.

The work schedule has three parts. Use the briefing as your starting point for each part and add your own choices and agreements.

Part 1 – Preparation
In this part, describe what must be done before the guests arrive.
Think about setup, materials, safety, and coordination between teams.
For each task, note:
– what needs to be done
– who is responsible
– where it takes place
– and when it must be finished

Part 2 – During the event
Here you describe the program of the evening, from opening to closing.
Briefly write down for each part what happens, who carries it out, and who is in charge.
Use the fixed program structure as a guide:
– Setup
– Opening
– Local program
– Closing
– Afterparty
– Cleanup

Add a check moment to each part — for example, to check time, technical setup, or guest experience.

Part 3 – After the event
Describe how the evening will be finished.
Think about cleaning up, thanking the guests, and collecting feedback.
Show who coordinates this and give a short outline of the plan.

👉 Click here for the Word template you need to fill in these sections.

Assessment criteria
Pass: The work schedule is complete, clear, and practical. Tasks, times, locations, and roles are clearly described.
Merit / Distinction: The work schedule is complete, realistic, and well aligned with the project plan. It shows good overview, teamwork, and professional behaviour.

Submission instructions
Submit your work schedule according to your school’s instructions (for example via Itslearning).

Use the file name: Work-schedule-template – Team name – Date

Before uploading, check:
– All parts are completed.
– The briefing and timeline are correct.
– The names of all team members are on the document.

Core assignments for students

Discover whether you master the essence of this case by completing the corresponding core assignments. If necessary, you can share your answers with your teacher or supervisor.

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Chantal Pos